The Company
Our client is a specialist contractor offering a diverse range of electrical and instrumentation services across industries such as oil and gas, pharmaceuticals, power, mining, and commercial sectors. With extensive expertise in engineering, construction, commissioning, and maintenance, our client consistently delivers high-quality projects on a global scale. They are dedicated to safety and innovation, providing integrated solutions to complex challenges and ensuring smooth operations in remote and demanding environments. Their service offerings include instrumentation, electrical systems, and telecoms, with a strong emphasis on reliability, efficiency, and sustainability.
The Project
As a highly experienced Site Office Administrator, you will manage day-to-day administrative tasks, ensuring smooth office operations supporting the site teams on a sustainable energy plant based in Greater Manchester, with values in excess of £480m.
Requirements
For this role it is essential that you carry the following professional qualifications as a minimum;
It is also essential that you hold the experience below;
Experience working in an administrative position for a specialist electrical contractor delivering various energy development projects with values in excess of £480mAdditional skills;
Computer literate
Excellent organisation skills
High standards for quality of work
Basic understanding of budgeting, cost tracking, and financial reporting
The ability to respond to inquiries and probe into any discrepancies as necessary
Proficient in the use of the Microsoft Office package including Outlook, Word and Excel
A keen eye for detail, ensuring accuracy in documentation and compliance with regulations
Solid understanding of relevant safety standards and regulations in the construction industryThe Role
Job Title: Site Office Administrator
Job Type: Freelance
Project: £480m sustainable energy plant
Location: Greater Manchester
Duration: 18 months minimum
Reporting to: Site ManagerDuties
Team communications
Handling incoming emails and mail
Oversee and maintain office systems
Receiving and replying to email queries
Ensure records are consistently updated
Printing, scanning binding / filing documents
Participating in HSEQ audits for ISO purposes
Management of PPE for new starters and visitors
Offering assistance to the Project team as needed
Use Outlook, Word and Excel on a day-to-day basis
Greeting visitors and staff whilst managing building access
Creating high-quality documents, reports, and presentations
Liaising with staff and clients in an effective and professional manner
Ensure the team is compliant with all company standards and procedures
Providing general administrative support to the team and Directors as needed
Monitor project costs, checking them against the budget, and reporting any differences
Administrating site documents such as blueprints, contracts, safety records, and project plans
Assist the HR department with the onboarding process for new personnel, ensuring a smooth transition
Support the HR department with the management and coordination of the training management system
Verify that all documentation is well-organized, up-to-date, and readily accessible to authorised personnel
Oversee health and safety regulations are followed by tracking safety protocols, keeping safety records, and confirming all workers have the necessary certifications and training
Providing regular updates and reports to senior management on the progress of the project, potential risks, or any issues that arise on-site
Coordinating communication between contractors, site managers, clients, and suppliers for smooth project operations
Track attendance, hours worked, and overall site activities while managing payroll records and processing timesheets
Manage inventory levels and handle the purchasing of office equipment and stationery to ensure smooth office operations
Provide a variety of administrative services, including managing document control and entering data efficiently
Provide flexible support in various areas to ensure the efficient operation of the site office, assisting with administrative tasks as needed to maintain productivity
Organise and coordinate travel arrangements, appointments, and schedules for senior site management, ensuring efficient time management and smooth operationsThis is a freelance position with a competitive rate on offer for the successful candidate. For more information or to apply please contact Ollie Foley - Recruitment Consultant at Caval on (phone number removed)
