Events Executive Assistant An exciting opportunity has arisen for an Events Executive Assistant, to join a leading organisation based in Belfast. This is a Full-Time, 6 month Fixed Term Contract Working hours: Monday-Friday 8.45am - 5pm (with hybrid working). Salary: £28,081 - £31,404 Job Role: You will be responsible for supporting the marketing communications, delivery and positioning of various events-based activities across the business. Working with internal and external stakeholders to help embed the vision and transformational impact of the business. Essential Criteria: Previous and demonstrable experience of the practical planning and delivery of events as well as working in a front facing customer environment. A good standard of numeracy and literacy as demonstrated by qualifications at GCSE grade 'C' or equivalent or by relevant work experience. Experience of using Social Media platforms to promote and drive engagement for events. Excellent communication skills both written and verbal, with the ability to communicate with stakeholders at all levels. Excellent organisational skills with the ability to prioritise a busy workload while adhering to deadlines. Willingness to represent the Marketing and Communications/Events Portfolio at internal meetings and external events which may require travel to any other sites. Willingness to work sometimes outside of normal office hours and occasionally at weekends at external events within Northern Ireland to meet the duties of the post. Main Duties and Responsibilities: Working with the Head of Communications, Special Projects, manage delivery of DfE £300k funding to support animation and activity in NW region Support allocation of finances Produce a budget and track overall budget spend Plan and oversee video and photography "case studies" of funding and its impact Support event management and structure an event from inception to delivery and review including Venue and supplier sourcing and booking Support the medium and large-scale events including the international congress event in the Belfast site, as well as small scale events including more community and stakeholder activities Support the planning for spring and summer music events Undertake data input and key administrative tasks to establish core documents and protocols for the effective recording, monitoring and management of activities on all sites Prepare event materials and produce/prepare promotional copy including checking copy for mistakes, corrections Manage attendees at events (queues, customers) and volunteer at various events to get experience of different event types Working with the Head of Communications, Special Projects to support key engagements and activities linked to projects e.g. £40 m Centre for Digital Healthcare Technology design communications Building sustainable and appropriate internal and external networks and making a positive contribution to the work of key strategic partners Interpret and follow instructions, directions and procedures to work systematically and drive projects to success Present and communicate information and public speaking fluently to explain concepts and opinions, respond to an audience, articulate key points of an argument and project credibility Across all activities, comply with any legal obligations, manage quality processes, maintain productivity levels to delivery positive results and set customer expectations Skills: Events Executive Events Contract ASAP Belfast
