Are you a highly organised professional with a talent for multitasking and a passion for making a real impact? FM Conway is seeking a Executive Assistant to support our CEO and CFO. This is a fantastic opportunity to step into a pivotal role, where you'll ensure the seamless operation of our executive functions by managing complex schedules, safeguarding confidential information and empowering our leaders to focus on driving success. This is a permanent, full-time position based from our head office in Sevenoaks, Kent.
The duties of the Executive Assistant role will include:
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Providing administrative support to the CEO and CFO, enabling focus on business strategy and operational efficiency
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Organising complex schedules including meetings, travel arrangements and events
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Acting as the primary contract for correspondence, managing the CEO’s emails and responding on behalf when appropriate
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Preparing and distributing agendas, taking minutes and ensuring follow ups on board actions after board meetings
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Assisting in researching, preparing and managing documents for board projects, ensuring alignment with the business goals each month
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Planning and managing annual strategy days, client visits and attendance at events
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Maintaining the highest level of discretion and safeguarding sensitive information whilst ensuring adherence to company policies
What skills and experience do you need?
We are seeking a highly organised, adaptable, and intuitive Executive Assistant. You will have proven experience as an Executive Assistant or Personal Assistant, preferably to a CEO or Senior Leadership team, with a track record of managing complex schedules, coordinating high-level meetings, and handling sensitive information with discretion. You will thrive in a fast-paced environment, anticipating needs, resolving issues proactively, and ensuring the CEO and CFO time is optimized for strategic priorities. Strong communication skills, attention to detail, and the ability to juggle multiple responsibilities are essential for success in this role.
What benefits will you receive?
As our Executive Assistant we will offer you a range of fantastic benefits including career and professional development, 23 days holiday plus bank holidays, opportunities for internal and external training and access to a wide range of shopping discounts through our Rewarding Great People platform. We will also offer you a range of health and well-being benefits including 24-hour advice lines, and support from our in-house mental health first aiders. Based from our Sevenoaks Head Office you will have free access to our on-site gym and subsidised restaurant.
A brief introduction to FM Conway
FM Conway is a family run business with over 60 years’ experience of creating sustainable and innovative transportation solutions. We pride ourselves on our core values, creating a culture around Care, Innovation, Integrity and Excellence. As a family business the heart of FM Conway has, and always will be, its great people and we are always searching for talented individuals to join our family.
So if you would like to Join our Family as our Executive Assistant then please click ‘apply’ today.
Closing Date: 28/12/2024
FM Conway is an award-winning equal opportunities employer. We recognise that our workforce should reflect our diverse communities and we are proudly committed to creating an inclusive culture in which we celebrate and value individuals from all walks of life.
At our heart we are a family that recognises and embraces individuality, so if you are excited about this role but you are unsure if you meet all of the criteria, we encourage you to apply anyway as you may still be the right candidate for this or another role we are recruiting for.
We look forward to receiving your application
