Asite Document controller - PMO

Radius Consultancy • Full-time • London, London, United Kingdom • £35k - £50k / year • 3w ago

Radius is recruiting for a Asite Document controller / Project Coodinator who wants to move into Project Management. This position will be part of the Project Management function within a Datacentre.

Job Purpose

Project Coordinator is responsible for supporting the Development & Construction team in all aspects of project management and contract administration and coordination of projects and works, ensuring smooth communication, recording, and scheduling. A key aspect of the role includes taking ownership of system management of the electronic document management system - ASite. This role is responsible for overseeing the structure of the system, coordinating and providing support to end users, ensuring all the project related documentation is accurately named, processed, filed and easily traceable.

Key Tasks

To support the Development & Construction team to ensure an integrated, sustainable, and smooth run of the day-to-day tasks, manage the team calendar and schedule.
To work with the project team to establish strong working relationship with key stakeholders and ensure smooth communication across the project teams, consultants, suppliers, other departments.
To work with the Project Managers and assist with the production of reports on project dashboards.
To provide help in production of project related presentations, visual materials and documentation.
To work with the Project Managers to ensure that project deliverables are produced and documented in accordance schedule. Communicate and follow-up with the stakeholders accordingly.
Responsible for arranging and providing support at portfolio and project meetings. Responsible for taking minutes and distribution of action points, following up with relevant stakeholders on agreed task lists being completed, creates agenda documents for the meetings.
To create and maintain project directories.
Responsible for co-ordination, collaboration, and version control allocation for project documentation, e.g., Requests for Information, Technical Submittals, design notes, sketches, CAD information, 3D BIM files, reports, specifications, tender documents, contract documents, programmes, technical submittals, instructions, presentations, commissioning data, O&M’s and H&S information.
To manage the document naming conventions, workflows and control the structure of the system; generate document numbers/references and maintain accurate document register/database.
Filing, updating and co-ordination of drawings and support documents to enable easy access to documentation for all relevant stakeholders and for auditing purposes.
To ensure accurate and timely processing of each document including using appropriate workflows, stakeholder management, obtaining approval to prescribed timescales and reporting on document status.
Responsible for generating system-based reports on a regular and ad-hoc basis, as required.
To regularly issue communication status.
To maintain the register of users ensuring timely addition and removal of users at appropriate security levels as well as provide user support and coordination.
Programme drafting in MS Projects
To carry out any other duties that may be assigned from time to time

PERSONAL PROFILE

• Must have previous experience working as an ASite administrator with proficient level of system usage

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