Construction Administrator

CV-Library • Full-time • Farringdon, Greater London, United Kingdom • 2w ago

This company are the UK’s leading workplace design & fit out company creating unrivalled workspaces that drive performance.

They provide complete workplace consultancy, from a single office relocation, design and fit out, to workspace planning, refurbishment, and interior branding on a global scale. Their clients rely on them to craft bespoke and sustainable workspaces and their proudest moments are seeing their first reaction when the doors open to their new offices. Core activity is design, project management and delivery of high-end workplace interior fit outs.

Role Overview: This business is expanding not just in people and projects but in innovation and forward thinking.

Assisting in ensuring that the business remain compliant against all legal and statutory legislation Providing administrative support to the Central team and the Sustainability and People teams Focused on standards, processes, compliance, quality of our documentation and our processes as we continue to grow Support the team by assisting with internal audits and helping maintain our ISO compliance Support with the compliance maintenance of key regulations such as UK GDPR (General Data Protection Regulation), Anti-bribery and Corruption, Occupational Health and Safety amongst others Ensure all policies are maintained and updated following their document control guidance, and ensure latest versions are made available in the company’s intranet You will be integral to managing and maintaining the company's Common Data Environment (CDE) overseeing the adding of members, permission levels and general use of the system, to ensure it is being used within guidelines
Key Responsibilities:

To work with the Sustainability team and Head of People to maintain all policies by reviewing them frequently and ensure yearly renewal Support the management of all the ISO standards (ISO 14001, 9001, 45001 & 50001) documentation, working towards future accreditations including ISO19650 Organise internal and external ISO audits by liaising with business units, consultants and auditors, create the agenda and ensure all logistics go without issues Ensure statutory certification and other evidence of completion of statutory and mandatory maintenance tasks is collated, reviewed, and appropriately filed Provide administrative support for the completion of UK GDPR compliance tasks Onboard starters on the UK GDPR training academy and ensure training is completed Work with the Health & Safety Advisor to provide support in updating records and maintaining registers Develop Document Control Standard Procedures Promote and maintain current standard document control procedures, workflows, and best practices across the business Own the document register ensuring that it is up to date Plan, control, and conduct Document Control Training for the Group and external consultants, contractors and clients as required Develop digital H&S+O&M manuals (Health & Safety incorporating Operations and Maintenance) with their external consultants and perfecting our processes, standards and practices and ensuring efficient production at practical completion Assist in the Development of Digital Construction Software & Paperless Sites Trials through implementation of an actual paperless sites and beyond Oversee the use of the CDE, including the high-level management of members, projects and roles and permissions within the system, including monthly invoicing for external licences Management and development of Oktra’s PQQ (pre-qualification questionnaire) process, including gathering updated information for our existing supply chain, training new starters and being the first point of contact for any internal queries
Essential Skills & Experience:

Used to working within a fast-paced, ever-changing environment where nothing is a problem Energy, drive and ‘can do’ attitude are essential; demonstrates initiative Excellent Microsoft package skills Excellent interpersonal and communication skills Ability to build working relationships across a team environment Attention to detail is essential Administrative experience Experience in QHSE (Quality Health Safety and Environmental) or Sustainability compliance is desirable but not essential Ability to work independently or as part of a team Good, positive forward-thinking attitude Experience of using common data environments (ACC / BIM360 Docs) this is desirable but not essential as training will be given What’s in it for you:

A competitive salary 23 days holiday including 3 days automatically allocated for the office closure at Christmas. Rising by 1 day each year, until a maximum of 28 days have been accrued Enhanced parental and maternity leave 2 volunteering days a year Paid training & development opportunities Cycle to work scheme Weekly drinks, quarterly socials and staff meals Daily fresh fruit and biscuits with barista style coffee and monthly birthday cakes Death in service life insurance- 4x annual salary Nationwide gym discount plus free fitness classes 24/7 employee assistance programme with BUPA Funding towards eye test and glasses